Question 1

What is residency scheduling software and how does Scheduling Wizard differ?

Accepted Answer

Residency scheduling software helps programs build and manage rotation, call, and clinic schedules for residents. Most tools are self-service platforms that require someone to learn and operate them. Scheduling Wizard is different: it is a managed service, not a self-service platform. Programs submit their constraints and receive finished, ACGME-compliant schedules as Excel files. There is no software to learn, no dashboard to manage, and no annual retraining needed when chief residents rotate.

Question 2

How does Scheduling Wizard ensure ACGME duty hour compliance?

Accepted Answer

ACGME compliance is mathematically enforced at schedule generation time, not manually checked after the fact. The engine has subspecialty-specific ACGME rules built in, including 80-hour weekly limits, minimum rest requirements, and program-specific call rules. Because compliance is guaranteed during generation, violations do not slip through to the published schedule. This is one of the most common questions asked during sales conversations, and it is a core part of how Scheduling Wizard is built.

Question 3

What types of schedules does Scheduling Wizard generate for residency programs?

Accepted Answer

Scheduling Wizard generates four types of schedules: Block or rotation schedules, Call schedules with fairness optimization, Clinic schedules, and Attending schedules. All four are optimized simultaneously by the same constraint-solving engine, so conflicts between schedule types are resolved before the final schedule is delivered. The output is ready-to-use Excel files that programs can upload to their existing viewing tools such as Amion or QGenda.

Question 4

Do we need to replace Amion or QGenda to use Scheduling Wizard?

Accepted Answer

No. Many Scheduling Wizard clients continue using Amion or QGenda alongside the service. Scheduling Wizard handles schedule creation and optimization, while Amion and QGenda are used for day-to-day schedule viewing and access. The finished Excel files Scheduling Wizard delivers are designed to be uploaded directly into whichever viewing platform your program already uses.

Question 5

What happens to our scheduling setup when chief residents change each year?

Accepted Answer

Your program's constraints, rules, and scheduling configurations are retained by Scheduling Wizard year over year. When a new chief resident takes over, they inherit a fully operational, optimized scheduling system instead of starting from scratch. This eliminates one of the most common sources of scheduling disruption in residency programs, where institutional knowledge is lost every time a chief resident rotates out.

Question 6

Who at a residency program typically works with Scheduling Wizard?

Accepted Answer

Scheduling Wizard works with chief residents, program directors, program coordinators, and GME offices. Chief residents are often the primary point of contact since they are typically responsible for building schedules. Program directors and coordinators are also common contacts, particularly for larger programs or those managing schedules across multiple departments. The managed service model is designed so that no single person needs deep scheduling expertise to get compliant, optimized schedules produced.

Residency Scheduling Software That Does the Work

Scheduling Is Breaking Your Program

Compliance Gaps Risk Accreditation

Knowledge Lost Every Year

Conflicts Discovered Too Late

Built for Residency and Fellowship Scheduling

Compliance Guaranteed at Generation Time

No Software to Learn or Operate

Scheduling Knowledge That Persists Year Over Year

Year-Long Rotation Schedules Optimized

Block Call and Clinic Solved Together

Frequently Asked Questions

Get Your Residency Schedules Done Right